Veterans Affairs, Veterans Health Administration Government Information Specialist - Privacy and Freedom of Information Act Officer in Fort Meade, South Dakota
Summary This vacancy announcement has been extended. Applicants who have applied, do not need to re-apply. However, applicants must assure that application materials clearly supports the qualification requirement to receive credit. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION The employee will serve as a Government Information Specialist - Privacy and Freedom of Information Act (FOIA) Officer, located in the Office of the Associate Director at the Black Hills South Dakota Healthcare System in Fort Meade, SD. The Privacy/FOIA Officer has oversight of the data governance program and initiatives for the medical center. Duties may include but not be limited to the following: Adjudicates complex privacy and FOIA decisions that affect employees, customers and commercial businesses in the absence of supervision. Develops and integrates policy-based processes, roles and controls that influences how data is created, collected, used, stored and destroyed throughout the organization. Analyzes all interrelated issues that affect the privacy/FOIA program and plans and conducts monitoring activities which measure the overall level of operational compliance by the facility. Formulates policy, ensures compliance with federal and state laws and conducts thorough research of federal implementing regulations. Educates executive leadership, managerial and front-line staff on FOIA with respect to their responsibilities as they relate to FOIA. Teaches and trains employees on general data protection procedures and detailed service specific practices for daily operations and uses technology to provide required privacy/FOIA training and supplemental education. Performs in-depth legal research that pertains to both federal and state statutes to render expertise, provide solutions and facilitate corrective action. Supports developing a local level strategy for data governance, which includes leading from the executive office and creating a unique program that includes diverse processes and specific policies which are independent of other facilities. Strengthens and sustains the operational life cycle of the privacy/FOIA developing a communication strategy that fosters awareness for both internal and external partners to improve compliance, providing training and engage the public. Performs other duties as necessary. Work Schedule: Monday-Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required Requirements Conditions of Employment Qualifications To qualify for this Government Information Specialist - Privacy/FOIA Officer GS-12 position, applicant(s) resume must clearly support the following specialized experience qualification requirement. We will not make assumptions regarding experience. SPECIALIZED EXPERIENCE: Requires one full year of specialized that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-11) in the normal line of progression for the occupation in the organization. Specialized experience includes: performing the work of a FOIA Officer/Specialist evaluating, organizing and controlling information and data governance programs; utilizing laws, directives, and policies to implement FOIA and Privacy Act programs and conduct investigations; applying skill in oral and written communication and presentation skills to respond to FOIA/Privacy requests, to defend findings and recommendations to leadership, and prepare written responses, reports and information materials for a variety of audiences; applying qualitative and quantitative methods for the assessment and improvement of data governance program compliance effectiveness; and training/educating employees on privacy/FOIA and data protection procedures. You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationsExternal AwarenenessManages and Organizes InformationSecurity IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Therefore, it is not necessary to provide transcript(s), as they are not reviewed for qualification purposes. Additional Information PHYSICAL REQUIREMENTS: The work is primarily sedentary. There will be episodes of moderate lifting or prolonged periods of standing and bending in searching various files. There is lifting and carrying of such items as record boxes and bulky files. The work involves considerable walking, standing and bending conducting rounds, auditing and providing training to both on-site and off-site personnel. There is also occasional lifting and carrying of such items as boxes and files, weighing up to 30 pounds. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (605) 347-2511. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an Alternate Application.